We should have been facing issues whenever we try to restore big PST file requests. At times these kind of requests might come for VIP users which cannot be avoided and it can come for multiple Executive/VIP users as well.
By default, the overall size of .pst and .ost files has a preconfigured limit of 50 GB in Outlook 2010 and Outlook 2013. And the default .pst file size limit in Outlook 2007 and in Outlook 2003 is 20 GB.
Additionally, we can change the limit: http://support.microsoft.com/kb/832925
It is always recommended to size the PST file for end users so that the recovery of the PST files during any corruption and managing them would be easier.
There are few third party tools that can be used if we run out of options in these scenarios.
I just happened to explore Systools Outlook Recovery Software and found it to be useful.
Systools Outlook Recovery is a professional application designed to help you easily recover or restore emails from corrupt or damaged MS Outlook PST files.
Let’s explore the functionality of this product and review its features.
The software can be downloaded from this location
In my case i’m downloading the demo version of this product which restricts to 25 items per folder
Once we continue with the demo it makes the prerequisite check which is nothing we just need to have Outlook installed on the PC where we are going to recover the PST files.
Recommended version of outlook – Outlook 2007/2010 and 2013
Once installed we have an option to select the file to recover Add file at the top
Also there is an Advanced scan option which can be used if the file is highly corrupted.
Once we select the corrupted PST file we have an option to view those files as shown below Normal View and Attachments
When we select export option we have an option to export the emails in 3 different formats as shown below, also we have option to filter emails on specific time period and Splitting the large PST’s into our desired values which i find this option to be very useful especially for the help desk team members to handle corrupted and large pst file issues.
We have an option for the naming convention available as well when we select only MSG and EML type.
Finally it can be exported and saved to our desired destination.
List of features identified in this product :
- Outlook file recovery is performed on the deleted emails of Outlook too.
- The PST database which is broken can also be retrieved with the SysTools Outlook Recovery software application.
- The tool is capable of recovering PST files that have acquired error messages like 0x80040119 or 0x80040600.
- The entire Outlook mailbox recovery of the database of PST folder is performed along with the email folders, contacts, tasks, calendars etc.
- We have an option to split a large PST files into multiple smaller ones.
- Exporting and saving the PST files in different email formats.
- All types of datas including calendar, Contacts, emails and tasks can be recovered
- It can recover data from an encrypted PST file
- Easy user friendly Graphical User Interface which can be understood by help desk team.
Pricing and Cost Factor:
Systools Outlook recovery software is available in 2 versions the demo and the full version.
Demo version is limited to 25 items per folder and the full version has no limitations on the number of items per folder , size of the PST/OST files and number of users.The cost of the full version is 49$ . I feel the full version will be definitely useful for help desk team which will be more beneficial and appropriate solution especially for large PST corrupted cases in daily operations.
MVP – Exchange Server