Category Archives: Meeting Rooms

Configure your Teams Room Systems to join WebEx and Zoom Meetings

In the current scenario most of the Organizations are running Teams Room systems as their meeting room solution from their Offices. Few of their customers, vendors and partners host their meetings from Zoom ,WebEx or other meeting solutions. In these unique circumstances, we will be hitting in a scenario where there are people attending the meetings from Teams Room from our organization and the meeting sent by vendor or a customer might be Web-Ex or Zoom.

Knowing this requirement Microsoft released a supported Teams App version in the mid of last year for the Room Systems to join Cisco WebEx Meetings from a Teams enabled room system with the direct guest join. Later this option was extended to attend a Zoom Meetings as well from the Teams App version 4.6.20.0. We’ll walk through the procedures to enable Teams Room Devices to join the 3rd party meetings Cisco WebEx and Zoom Meetings.

There are few prerequisites to be met in order to join WebEx and Zoom Meetings from a Teams Room System

  1. Make sure the WebEx and the Zoom Meeting URLs are fully whitelisted in your proxy and in your network to fully support this scenario.
  2. Configure Office 365 Threat Protection and Link Rewrite exclusion list for WebEx and Zoom Meeting URLs.
  3. Configure your Room Mailbox to automatically accept and process the invitation from Zoom and WebEx.
  4. Configure this settings in your Room Systems devices , so that they are ready for this functionality.

To make this work for the Room Mailbox Connect to your Office 365 Exchange Online Tenant and check for the current setup for accepting the meeting room from a 3rd party meeting invites by running the below command.

Get-CalendarProcesing -Identity UserPrincipalNameOfRoomMailbox | Fl Identity,ProcessExternalMeetingMessages

In our case the value is set to false which is by default. The ProcessExternalMeetingMessages parameter specifies whether to process meeting requests that originate outside the Exchange organization.

Run this command on the Room Mailbox of the Room System to accept meeting requests from Zoom and WebEx

Set-CalendarProcessing roomnl@ezcloudinfo.com -ProcessExternalMeetingMessages $True -DeleteComments $False -DeleteSubject $False

Now we could see that the value ProcessExternalMeetingMessages is set to True

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Microsoft Teams Rooms – Start casting content directly from your Mobile Device without setting up a Meeting

One of the new feature that was announced in last week for Teams Rooms update was an option to directly cast your content from the mobile device without setting up a formal meeting. This is really beneficial when we need to share some thing directly from our mobile device to the participants in the meeting where we have a meeting room involved as a participant.

To start with utilizing this feature the Microsoft Teams App must be installed on your mobile , Bluetooth must be turned on , both the mobile device and the Teams Room system must be connected to the same network. At this moment the Teams Room must be running on Windows and must be within 10 meters range from the mobile device.

Its very easy to utilize all we need to to is open Teams App on the device – Go to the more option and click on Cast your screen

Once after we do that we are prompted with the below screen and all we need to do is just click on get started.

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Microsoft Teams – Configure your Surface Pro device as your personal meeting room

As we all are working remotely from home ,Microsoft Teams has been an extraordinary assistance for all of us in boosting our productivity and keeping us stay connected in this pandemic situation. We are in Teams Remote meeting for almost everyday to complete our daily chores. Well the vast majority of individuals are having a office setup scenario at this point, however its less likely we have setup our own personal meeting room equipment . Most likely we are attending the meetings and doing the works from the same device.

This wasn’t the case before but since we are almost having very frequent remote meetings every day its a good idea to have one personal meeting room device for the below reasons :

  1. You have your laptop with multiple excel sheets, Word Documents , PDFs, Browsers etc., always and you do not need to switch between camera screen and your work thats going on.
  2. There are 2 screens where one is fully focused only for work and other is dedicated only for Meetings.

There are loads of items in the market which is available in a competitive pricing , yet my thought in this blog is to demonstrate that we have a very good option to convert Windows compatible tablet or a Surface Pro into a personal meeting room just in case if you have additional device which has been hibernated for quite a long time.

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