Monthly Archives: November 2013

Setting up Retention Policy in Exchange 2013

Exchange2013, Retention Policies November 28, 2013 Comments: 2

A Retention policy is a group of retention tags that can be applied globally to all the users . This helps us in maintaining the email lifecycle globally from the server end.

This will help users and the organization in terms of not loading up the server with unwanted old emails and end users maintaining their mailbox not as a part of their daily task. Messages are expired based on settings defined in the retention tags linked to the policy. There is no difference in retention policies from exchange 2010 to 2013 apart from the configuration part.

Below are the steps to set up retention policy in Exchange 2013.

1)      Open EAC –> Select Compliance Management -> and click on retention policies

 

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2) We have 3 options as shown above and we can choose as per the option and click on the + sign

 

3) In the next window you get the space where you can type the retention policy name. You can type any desired name since this name will not be displayed to the end users.

 

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4) Then we need to choose the required retention tags and add them as shown in the below screenshot.

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Then we have options to edit the created retention policy and we can add, edit and remove the retention tags any time.

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Then use EMS to apply retention policy to single user with the below command

Set-Mailbox “Exchangequeryadmin” -RetentionPolicy “Exchangequerytest”

We can refer the below article to apply retention policy to bulk/group users

http://technet.microsoft.com/en-us/library/dd298052(v=exchg.150).aspx

 

Thanks 

Sathish Veerapandian

MVP – Exchange Server 

Steps to Deploy Data Loss Prevention in Exchange 2013

Exchange2013 November 26, 2013 Leave a comment

Most of the organization like Financial,Banking,Production etc.,will be having lot of sensitive,confidential and secure data.These data s are stored in most of the users mailbox and communicated even through IM.

It is really a difficult part in terms of protecting these kind of company confidential data since these data can be copied by means of USB,Printing,Email Communication,IM etc.,

Microsoft have introduced a new package which comes along with exchange 2013 in terms of protecting the company sensitive data stored in the form of emails.

Data Loss Prevention is a premium feature that requires an Enterprise Client Access License (CAL).

Below are the steps to configure the DLP in Exchange 2013

Open EAC -> Click on Compliance Management -> and select Data Loss Prevention

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You have three options as shown
New DLP policy
Import DLP policy
New Custom DLP polic

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The next screen brings you the DLP policy template where you define name,description,choose template and mode of requirements as below

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Choose the  options as required and click on save.

We are done with DLP created and it will show an option as enforcing and we can see few other options to test the created DLP policyImage

 

Once the policy is enforced we can see the DLP created.When we click on the created DLP we have multiple options as shown in the screen below like including override as well.

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We can create a custom DLP according to our requirement as well as we can import an existing template.

This will be very helpful for any organization in terms of protecting sensitive data.

Thanks

Sathish Veerapandian 

MVP – Exchange Server